March 15, 2024 Dear Hempfield Green Neighbor(s), In accordance with the governing documents of Hempfield Green Residents Association, you are hereby given notice that the 2024 Annual Meeting will be held at 6:30pm on Monday, April 8, 2024, in the auditorium at the Mountville Area Community Center (120 College Avenue, PA 17554). The purpose of this meeting is to:
Host the Board of Directors Election
Discuss community affairs and 2024 budget (back of this letter)
There are currently two positions up for election: positions currently held by Dave Lounsbury and Marty Graver. If you are interested in running for one of the two Board positions, please complete the attached Candidate Interest Form and return to Kathleen Trevino at [email protected]prior to March 29, 2024. Interested homeowners must be in good standing with the Association to hold a Board position. If you are unable to attend the meeting, we encourage you to return your proxy to me via email or a Board member so that your vote can be counted. You may also vote online by visiting www.hempfieldgreenra.com and clicking on the “2024 Annual Meeting” tab. We look forward to seeing you on April 8th at 6:30 pm at the Mountville Area Community Center located at 120 College Avenue, Mountville, PA 17554. If you are unable to attend the meeting in person, please complete and return the enclosed proxy form or vote online. The Community Center is in the Dayspring Christian Academy building, which can be accessed from Clay Street. Sincerely, Kathleen Trevino Woo-Cat Martin Management On Behalf of the Hempfield Green Residents Association Board of Directors
2024 Hempfield Green Residents Association Candidate Interest Form
*You may use another piece of paper to answer the questions more fully or simply email your responses to [email protected] Name: __________________________________ Address: ______________________________ Email Address: ________________________________ Phone Number: ___________________ Present Occupation: _____________________________________________________________ What Challenges do you see facing the Community? ___________________________________ _____________________________________________________________________________ How would you go about addressing these challenges? _________________________________ ______________________________________________________________________________ Please list special education, training, hobbies, and interests that you feel may assist you in your capacity as a Board member if elected? ______________________________________________________________________________ ______________________________________________________________________________ _____________________________________________________________________________________________ Why do you want to be elected to the Board? _________________________________________ ______________________________________________________________________________ _____________________________________________________________________________________________ Do you have any experience on boards, committees and knowledge of budgets and association documents? If so, please explain. ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________
2024 Hempfield Green Residents Association Proxy Authorization Form
I, the undersigned, being a member in good standing of the Hempfield Green Residents Association, give my proxy to ______________________________ to attend the Annual Meeting, on April 8, 2024, at 6:30pm, with full power to vote and act for me and in my name, place and stead that I were personally present at such meeting, with full power of substitution. This proxy may be revoked by me at any time by my giving written notice of such revocation of my proxy, or to the Secretary of the association, at or before the scheduled meeting. If I cannot attend the meeting, I will return the proxy, so that I may be counted. In the event I am present at the meeting herein designated, this proxy, at my sole discretion, shall be null and void, and I can exercise my own vote and participation at the meeting.
Signature/Date __________________________Print Name __________________________ Address_________________________________
Hempfield Green Residents Association 2023 Meeting Minutes
c/o Boyd Wilson, LLC Association Management Division 2023 Annual Meeting Minutes Monday, April 3, 2023 6:00PM @ Mountville Area Community Center
Call to order and verification of quorum: The meeting was called to order at 6:01pm by President Dave Lounsbury. Board members present were Dave Lounsbury, Teresa Marino, Matthew Kauffman, and Martin Graver. With 25 units represented either in person or via proxy, a quorum was established.
Approval of 2022 Annual Meeting Minutes: Teresa Marino motioned to approve the 2022 annual meeting minutes as written. Seconded by Renee Bender. All in favor. Motion carried.
Community Affairs
2023 Operating Budget: There is not an assessment increase for the 2023 budget as minimal changes to the budget were made. The Association opened a contingency account for future community painting funding; previous funding to the reserves will now be funding the contingency account as the roofs were recently replaced and no additional capital expenditures are planned at this time.
Vendor and Project Updates: The Association is contracted with Landis Mowing and Landscaping for one landscaping season. The Association will continue to look for a snow removal vendor for the upcoming season. Quotes are being obtained for community painting: all wooden exteriors, homeowners are responsible for prepping these areas prior to painting.
Election of Board Members: Three positions were up for election. Danielle Falek nominated herself from the floor, Teresa Marino and Matthew Kauffman nominated themselves for re-election. Danielle Falek, Teresa Marino, and Matthew Kauffman were elected to the Board via acclamation.
Homeowner Forum: Homeowners requested more transparency and communications from the Board of Directors and a better response rate from the managing agent.
Adjournment: With no further business to discuss, the meeting adjourned at 7:04pm.
2024 Board of Directors Candidates
Executive Board Candidates: 1. Dave Lounsbury 2. Marty Graver